Admin Assistant

1. Supervise tea ladies / Dispatch to ensure Office cleanness & tidiness.
2. Supervise the daily job by cleaning service company to ensure office cleanness.
3. Supervise & guide Receptionist in day-to-day works to achieve & maintain professional working style.
4. In-charge of purchasing function – purchase of office items and services
5. Obtain quotation and negotiate with suppliers on price, terms and conditions before recommend to Manager / Executive.
6. Ensure all purchasing process is in accordance with approved budgets, policies and procedures.
7. Maintain complete and up-to-date records and documents for all purchasing matters.
8. Check the accuracy of invoices before payment process.
9. Ensure all office supplies are sufficient all the time.
10. Prepare monthly expense reports for individual expenses to be attached in the payment requisition form for Accounts department. Prepare summary of all office expenses record.
11. Assist in the monitoring of activities related to the company’s administration and liaise with official advice.
9. Assist, monitor and ensure prompt maintenance and repair of company equiments
10. Tabulate and monitor costs of all bills for payment received by Administration unit and maintain records of such.
11. Maintain & update company Asset list & tagging, carry out physical asset account in co-ordination with Finance Dept.
12. Maintain & update Purchase Order, Payment Record, Contracts Filing system in accordance to the Group’s ISO policy
13. Any other duties that may be assigned from time to time by the management

Competitive salary, Full Insurance Salary
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English, Administration, Reception Management, Office Administration, Customer Service