Admin Officer, Cantho Field Office, WWF-Viet Nam

I. Background:
WWF was one of the first International non-government organizations working in Vietnam. In 1985, WWF began working on a national conservation strategy and since then has worked closely with the Vietnamese Government on a diverse range of environment issues and implemented field activities across the country. Find out more at http://vietnam.panda.org/.
WWF recognizes that its employees are its most important asset. A competent workforce, thoroughly trained, properly motivated, and bound together by mutual trust and common objectives is crucial to the success of WWF
II. Major Functions:
The Administration Officer will be responsible for ensuring the smooth functioning of the Cantho Office and providing comprehensive administrative and logistical support for field-based activities. This includes supporting WWF Vietnam projects in the Cantho Office and across the Mekong Delta landscape. The officer will coordinate daily administrative tasks, manage office logistics, and liaise with relevant authorities and partners to ensure operational efficiency
III. Major Duties and Responsibilities:
- Work and liaise with relevant persons to arrange logistical support for project workshops and meetings, provide translations/interpretations, and take minutes when required.
- Handle day-to-day office routines such as managing, distributing, and filing incoming and outgoing mail, making and receiving telephone calls, and photocopying.
- Liaise with relevant provincial authorities regarding office licenses, visa applications, staff registration, working permit arrangements, equipment and material imports, tax matters, and reporting when required.
- Monitor project equipment/supplies in the Cantho field office and update the project’s fixed assets register in line with WWF and donor requirements.
- Ensure the smooth functioning of the Cantho office, including administrative support for WWF staff in the Cantho office as well as the Mekong Delta.
- Coordinate and organize logistics for visits by WWF staff and partners to Cantho City and the Mekong Delta, including booking vehicles and accommodation, purchasing tickets, etc., when required.
- Assist the Cantho office focal point in monitoring the condition of office infrastructure, including the building, electricity, water supply, etc., and liaise with landlords and contractors to address any issues when required.
- Check and review all related vouchers, invoices, receipts, and documents to ensure all expenditures are accurate and comply with policies and procedures.
- Support procurement and handover of office equipment, field equipment, and assets under the guidance of the Procurement or Finance project team.
- Provide support for annual internal and external finance and accounting audits when required.
- Perform other tasks as required.

Salary and bonus in accordance with the company
,#Insurance policy in accordance with the company
,#Paid leave policy in accordance with the company

Administration, Hành Chính, Kế Toán, General Accounting, Bookkeeping