Contract Support

Assist in the management of facilities accounts, including:
• Monitoring service requests
• Tracking work orders
• Ensuring timely resolution of facility-related issues
• Coordinating with vendors and contractors
• Maintaining accurate facility records (maintenance schedules, equipment warranties, and service contracts)
• Supporting account management team with contracts, proposals, and budget documents
• Preparing and submitting facility performance reports
Ensure financial accuracy and compliance:
• Ensure PO issuance, follow-up, and resolution of discrepancies.
• Perform accurate and timely month-end closing activities.
• Maintain organized financial records (invoices, service reports)
• Manage financial trackers and ensure accuracy.
• Monitor revenue/costs against run rates.
• Collect accounts receivable.
• Alert on outstanding invoices and follow-up on past dues
• File necessary documentation for audits
Execute administrative best practices:
• Streamline operations and enhance efficiency through policies and procedures.
• Act as primary point of contact for senior management, handling confidential information discreetly and professionally.
• Coordinate complex calendars, meetings, and travel arrangements for senior executives.
• Prepare and review documents, reports, and presentations with accuracy and consistency.
• Plan and execute company events, conferences, and meetings (logistics and vendor management)
Support broader initiatives and collaboration:
• Collaborate with cross-functional teams on special projects and initiatives.
• Serve as a liaison between internal departments, external stakeholders,

Performance Bonus, Allowance and others
,#Bao Viet Insurance, Paid Sick Leave
,#Free professional Facilities Management Certification Training

Office Administration, Compliance