Department Secretary Intern

Support associates:
Prepare for new joiner (internal and external): pickup new joiner, PC arrangement, create user ID.
Support exit checklist for associates (internal and external): exit checklist, record returned accessories.
Support for associates from Hanoi site: deliver items, gift distribution list, contact supporter.
Support for accessories request/ exchange/ return for associates in department
Distribute gifts/vouchers/benefits on special occasion.
Tracking accessories and assets
Support in managing facilities and raising ticket for fixing or improvement.
Manage and record department assets and accessories.
Keep track and record computer deployment and replacement process.
Support department
Check and update employee list, (internal and external) and department organizational chart.
Coordinate with other department for associate benefit/ gifts.
Support in organizing department meeting, workshop, and other events.
Support in receiving/ sending courier.
Support in purchasing request for department (contact vendor, getting quotation, raise purchase order and follow-up, receive goods and delivery, process payment request or expense claim request)
Support in welcoming guest, invitation letter, investment certificate copies, laminated certificates.
Be willing to give support for Head of Department and department secretary for some arising issues.
Support Department Head
Travel/personal expenses claim manage
Personal information management
Participating meeting, taking meeting minute and topics follow up
Prepare monthly report and presentation for meetings/workshops
Travel arrangement (TPS, transportation, visa, flight ticket, accommodation, advance and reimbursement, ...)
Collect DH's signature for paperwork and tracking
Calendar management
Personal contact point for DH (driver, family member...)

Monthly Internship allowance
+ Meal & Parking allowance
1 day of paid leave
per month
Good benefits of Trade Union
activities, team building and company trip.
Opportunity to work in global projects
of fast developing company
and being a part of innovation team
contributing initiative ideas to the hi-tech world
Engage in our diverse
training programs
which surely help strengthen both your personal and professional skills

3rd- 4th student in Business Administration, Secretary, Linguistic.
Good English skills (especially Speaking and Writing)
Hard working, dynamic, detail-oriented and well- organized
Could join full time in 6 months, from Mon to Fri
Good communication and team work
Proficiency in Microsoft Office (Work, Excel, Power point)