Facilities and Admin Coordinator

Facilities Coordinator will be responsible for the daily operation of services on the client site. Facilities Coordinator requires to have excellent organizational skills and able to multitask effectively. Facilities Coordinator should have strong written and verbal communication skill in both English and Vietnamese language. Facilities Coordinator will be the first point of contact for client queries, maintain files and financial records and prepare management information relating to the contract.
• Services to be managed:
o Catering services.
o Cleaning services.
o Indoor plant and external landscaping services.
o Hospitality and event management services.
o Inbound and Outbound Mail services.
o Office supplies, Pantry supplies & services.
o Helpdesk service.
o Archiving and document controls.
• Manage assigned vendors on relationships and performance.
• Basic accounting and bookkeeping for facility/admin invoices; code and allocate to responsible Cost Centres, check invoices. Raising PO, payment request in the system and follow up.
• Assist Facilities Manger to tender/negotiate/contracts with Service Suppliers.
• Identify quality improvements in processes and procedures and implement were necessary.
• Assists in the preparation of operating and capital budgets.
• Perform Receptionist tasks when required as back-up.
• Other tasks in soft services as assigned by supervisor.

Performance Bonus, Allowance and others
,#Bao Viet Insurance, Paid Sick Leave
,#Free professional Facilities Management Certification Training

Facilities Management, Communication, Administrative Management, Catering, Customer Service