Facilities Coordinator
CBRE (Vietnam) Co.,ltd - HCM Branch
Floor 13, AB Tower, 76A Le Lai Street, Pham Ngu Lao Ward , District 1
Hết hạn
Xóa tin
Chi tiết tuyển dụng
Mức lương:
Thỏa thuận
Khu vực:
Đồng Nai
Chức vụ:
Nhân viên
Hình thức làm việc:
Toàn thời gian
Lĩnh vực:
Khác
Mô tả công việc
Facilities Coordinator (Hard Service) will be responsible for the daily operation of the management office based on the client site. Key to this role will be to provide a first-class service to tenants, clients, vendors, internal staff and visitors. The Facilities Coordinator will be the first point of contact for client queries, maintain files and financial records and prepare management information relating to the contract.
• Manage the general day to day running and administrative duties.
• Interface with the landlord for provision of services in lease
• Assists in scheduling meetings and conferences
• Manage the internal planting and external landscaping suppliers.
• Manage all aspects associated with the existing cleaning contractors and their services.
• Waste Management, to include general building refuse, skips and recycling.
• Management of all access control systems that will include visitor passes, employee passes, card reader access and all related contracts etc. Check-in and check-out of employees
• Manage day to day postal duties and be point of contact for any queries
• Manage all work orders created on Service Insight relating to the sites and delegate accordingly ensuring that the SLA is met.
• Assist Facilities Manager to tender/negotiate/contracts with Service Suppliers.
• Manages vendor relationships and trains vendors on work order and billing procedures.
• Basic accounting and bookkeeping for facility/admin invoices; code and allocate to responsible Cost Centres, check invoices. Raising PO, payment request in the system and follow up.
• Assists in the preparation of operating and capital budgets
• Identify quality improvements in processes and procedures and implement where necessary.
• Coordinating and supervising preventive maintenance relating to the HVAC / ACMV installation, equipment and other related operating functions, such as housekeeping, landscape maintenance, security cameras, roller shutters, dock levelers, turn-stiles, lifts, etc (if any)
• Receptionist tasks if required
• Other tasks as assigned
• Manage the general day to day running and administrative duties.
• Interface with the landlord for provision of services in lease
• Assists in scheduling meetings and conferences
• Manage the internal planting and external landscaping suppliers.
• Manage all aspects associated with the existing cleaning contractors and their services.
• Waste Management, to include general building refuse, skips and recycling.
• Management of all access control systems that will include visitor passes, employee passes, card reader access and all related contracts etc. Check-in and check-out of employees
• Manage day to day postal duties and be point of contact for any queries
• Manage all work orders created on Service Insight relating to the sites and delegate accordingly ensuring that the SLA is met.
• Assist Facilities Manager to tender/negotiate/contracts with Service Suppliers.
• Manages vendor relationships and trains vendors on work order and billing procedures.
• Basic accounting and bookkeeping for facility/admin invoices; code and allocate to responsible Cost Centres, check invoices. Raising PO, payment request in the system and follow up.
• Assists in the preparation of operating and capital budgets
• Identify quality improvements in processes and procedures and implement where necessary.
• Coordinating and supervising preventive maintenance relating to the HVAC / ACMV installation, equipment and other related operating functions, such as housekeeping, landscape maintenance, security cameras, roller shutters, dock levelers, turn-stiles, lifts, etc (if any)
• Receptionist tasks if required
• Other tasks as assigned
Quyền lợi được hưởng
Performance Bonus, Allowance and others
,#Bao Viet Insurance, Paid Sick Leave
,#Free professional Facilities Management Certification Training
,#Bao Viet Insurance, Paid Sick Leave
,#Free professional Facilities Management Certification Training
Yêu cầu kỹ năng
Customer service skills, Organizational skills, Technical background, Facilities maintenance knowledge