Facility Manager

Division: Operations
Position: Facility Manager
Reports to: Senior Manager Operations
HOW TO APPLY:
- Interested candidates are requested to send your applications via the School Recruitment Portal at https://www.applitrack.com/unishanoi/onlineapp/_application.aspx?posJobCodes=490&posFirstChoice=2020%20-%202021%20SCHOOL%20YEAR%20OPENINGS&posSpecialty=
- Please note that only applications received via this portal will be considered for review
Purpose of the position:
The Facility Manager is expected to manage all facilities on campus. This includes daily repair and maintenance and renovation and construction projects. The position is responsible for monitoring and continuously improving the work performance and quality of work of the contracted services workers, outsource teams and inhouse subordinates through close supervision to ensure that they are executed properly and meet contractual provisions and standards.
The position is also responsible for supporting campus capital projects, from the survey, design development stages through to the tendering and construction phases and may include monitoring and supervising on site capital projects from A to Z.
Responsibilities:
School Operations
- Review schedules of services and adjust as needed to maximize production
- Supervise all service providers to ensure that all terms of the contracts are being met with regard to the overall services being provided. Ensure specifically that labor being supplied meets obligations of the contract with regard to qualifications, production, quality of work, correct number of staff and hours worked
- Provide training as needed to maintain international quality standards
- Manage the Inhouse Facilities Operations, repair and maintenance team
- Perform chemical supervision to ensure that vendors use only products approved by UNIS and that all chemicals are used in the manner specified by UNIS Operations
- Maintain Standard Operating Procedures (SOPs) in English and Vietnamese
- Provide and maintain steady supervision of vendor supervisors and workers
- Responsible for creating AutoCAD drawings for minor interior works
- Write Requests for Proposals and evaluates; select and recommend contracts and assist in managing operations minor capital and maintenance/repairs budgets
- Disseminate, explain and provide training to direct reports and contractors so that they fully understand all SOPs that pertain to their duties.
- Incorporate international standard of safety in the workplace
- Document and recommend to Senior Manager Operations and Director of Finance and Operations any additional services that UNIS Hanoi may consider to add to existing contracts
- And others task or duty as requirement by School and Department
Capital planning, projects and construction
- Work with Operations staff and teachers to resolve space and planning issues within classrooms and other teaching facilities
- Liaise with architects and engineers on renew construction/renovations (including clarification on materials, use and installation) and liaise with site contractors re modifications/ alterations/options; conducts cost‐benefit analyses; provides recommendations to enhance operational efficiency and reduce construction and/or maintenance costs
- Participate directly or indirectly through Operations management on school future campus planning
- Maintain the library of documents including contracts, designs and as-built digital records
- Maintain a record of the design and inventory of School Standard furniture and equipment to maintain consistency throughout the school; plan the fit out for new and refurbished spaces

Competitive remuneration
,#Premium healthcare for employee and junior dependents
,#Training opportunities

Facilities Management, Facility Maintenance, Facility Assessment, Construction Process, Construction Planning