HR & Admin Manager

Job Title - HR & Admin Manager
Job Summary
SkyLab is a cloud service platform company revolutionizing the way data, content, applications and workloads are managed across the hybrid cloud environment from Data Center, Private Cloud, Public Cloud and On-premise Edge.
Our cloud service platform, FusionFlow, enables businesses to create bespoke, branded cloud services using their existing infrastructure and resources. Empowering our clients and partners to launch and scale secure applications and services globally by introducing a single unified application runtime environment.
The Senior Office Manager/Administrator is responsible for overseeing office operations, implementing administrative procedures, and managing human resources functions. This role involves creating a productive work environment, ensuring efficient office management, and supporting employee relations and HR policies.
Key Responsibilities:
Administrative Duties
● Scheduling: Manage calendars, schedule meetings, and coordinate appointments.
● Office Maintenance: Ensure the office environment is well-maintained, including managing supplies, equipment, and repairs.
● Vendor Management: Negotiate contracts and manage relationships with service providers and vendors.
● Administrative Oversight: Organize and coordinate office procedures and administrative duties to enhance organizational effectiveness such as:
o Submission of AP/AR invoice monthly to accounting company
o Processing payment to relevant supplier/vendor
o Preparation of quotation, contract, debit note, invoices as requested
o Liaise with accounting company for tax related matters and preparation of quarterly finance reports & review before submission to Director
o File and maintain accounting related documents (invoices, contracts, receipts, bank statements)
o Liaise with legal company for relevant legal requirement
● Budget Management: Oversee the office budget, ensuring accurate and timely financial reporting includes:
o Manage company petty cash & prepare report to Director on monthly basis
o Preparation of diretor’s monthly reimbursement claims
● Event Coordination: Plan and organize in-house or off-site activities, such as meetings, celebrations, and conferences.
Human Resources Duties
● Recruitment and Onboarding: Assist in the hiring process by coordinating interviews, conducting orientation for new employees, and maintaining employee records and contracts. Including obtaining work permit, visa, temporary residence card, etc. for foreign employees as per labour law, tracking of employee’s validity of contract to prepare for renewals as required
● Employee Relations: Address employee inquiries and concerns regarding office management and HR issues. Foster a positive work environment and promote employee engagement and satisfaction.
● Performance Management: Conducting evaluations, and managing feedback processes to ensure employees meet their goals and improve continuously
● Compensation and Benefits: Administer salary and employee benefits including health insurance and bonuses, staff claims. Maintain a record of annual leave and report to Director upon request.
● Compliance and Legal: Ensuring the organization adheres to labor laws, regulations, and industry standards. This includes maintaining accurate employee records and managing legal risks related to employment.

Public holiday and Annual leave in accordance with the Vietnamese labour law
,#Laptop and other necessary working tools.
,#Premium Healthcare, Social insurance, health insurance, unemployment insurance as labor law

HR, Administration, Office Operations, Human Resources, english skill