Office Administrator

Overview and Objectives of the Position:
The Office Administrator will support the day-to-day running of the office by providing a wide range of operative and administrative services that cover administrations, IT and property support services, and the interaction with the specialist teams and external providers associated with these functions. The Office Administrator will also provide support to the team by being a point of contact for visitors to the office, overseeing procurement of goods and services for the office, and managing logistics, and other support for the team in relation to events. The Office Administrator will support Navitas Team in preparation of conferences, events, training, or employee engagement activities and other related activities assigned by Line Managers. The holder of this role will have high-level administration skills, be diligent, ethical, organized and a self- starter.
Key Relationships:
Internal
• Operations Manager
• Regional Manager – North Vietnam, Cambodia, Laos & Myanmar
• Regional Director – Indochina
• Finance Manager
• Navitas IT
• Senior/Student Recruitment Managers
External
• Agents
• Students
• Visitors to office
• Supplier/Vendors
Principal Accountabilities:
• Assist with the daily operational activities, takes day-to-day direction from the Operations Manager and Regional Manager on supporting the team needs and ensuring wide-ranging office support services.
• Support operational process in a way that is compliant and managed efficiently, meeting key deadlines.
• Prepare and maintain operations documents and reports, including petty cash book & payment request list, review supporting documents/contracts with suppliers, reconcile courier & freight charge/transportation/flight & other fee to provide cross charge details.
• Compliance with security and health & safety procedures.
• Perform administrative tasks, such as mailing receipt, answer phones, schedule meetings, be the key point of contact to all internal and external visitors to the office, etc.
• Manage office supplies and the maintenance of office equipment, procures where appropriate office services and equipment.
• Manage good in/out, storage control in warehouse, handle custom clearance email.
• Interface with Navitas IT in supporting IT to staffs.
• Assist with English test schedule arrangement, supervise placement test & get score result when needed.
• Follow all processes efficiently and deliver excellent service to internal and external stakeholders.
• Assist the preparation and execution of conferences, events, training, or employee engagement activities.
• Coordinate marketing events, including overseeing logistics, managing registrations, coordinating with vendors, creating itineraries, and ordering marketing collateral.
• Other duties as assigned

Career progression and professional development pathways
,#According to company policy
,#A strong, positive and values driven workplace culture

Office Administration, Administration, Human Resources, Reporting, Administrative Management