Operations Assistant (Finance – Compliance)

ActionAid is an international development agency, through working with the poorest and most excluded people in 70++ countries and territories in Africa, Asia, Europe and the Americas to build a better life for all.
In Vietnam, ActionAid cooperates with communities and development partners to advance rights to education, women’s rights, disaster preparedness, and to build resilience to climate change.
ActionAid Vietnam (ActionAid) is seeking passionate and committed Vietnamese individual(s) to join the team as:
• Operations Assistant (Finance – Compliance)
Applications should be submitted to the LINK:
https://tadaa.actionaid.vn/application-form/49613x2sbbanh3emgn57rm9wdz by March 28th, 2025.
ActionAid welcomes candidates from (gender, ethnic or other) minority groups to apply.
Key details:
• Starting date: As soon as possible
• Tenure: 3 years (Renewable)
• Remuneration: As per organization’s policies
Only short-listed candidates will be contacted for interview.
Role Overview
Operations Assistant provides financial support to ensure the accuracy and compliance of financial transactions within ActionAid Vietnam. Key responsibilities include reviewing expense claims and fund transfer requests, preparing weekly payment processes, maintaining accurate financial records, and filing documents according to AAV guidelines.
The position supports all bank and cash transactions, including bank book updates and reconciliations. Additionally, the role is required to provide essential support during internal and external audits, prepare data for financial reporting, contributing to the overall efficiency and integrity of the finance department.
All finance activities are well supported to Manager, Finance Compliance (Internal) as well as other departments/staff/strategic partner of AAV.
Actively works within assigned tasks
Role Accountabilities
[1] Compliance
a. Review and verify expense claims and fund transfer requests to ensure full compliance with ActionAid Vietnam’s requirements.
b. Prepare weekly payment processes and assist with the accurate input of accounting data into finance and accounting systems.
c. Maintain organized filing of financial documents in accordance with ActionAid Vietnam’s guidelines and templates.
d. Support bank and cash transaction-related matters.
e. Update bank books on a weekly basis and perform monthly reconciliations with bank statements.
f. Provide timely and effective support to internal and external audits.
[2] Analysis
g. Prepare financial data to support the development of quarterly, biannual, and annual financial reports for ActionAid Vietnam.
[3] Development
h. Participates in National’s budget & Plan process when required
i. Support MFC in developing interactive training materials on finance management for new starters and non-finance staff
[4] Corporate Responsibilities
j. Financial support to AFV is ensured for the implementation of joint works between AAV and AFV.
k. Other tasks as assigned by line manager are well performed.

As discussed during the interview round

Administrative Management, Expense Claims, Financial Support, Microsoft Office, Report Writing