Operations Manager (IFM Industry)

Key Purpose of the Job:
The purpose of this position is to lead the day to day delivery of the operations of Exera’s business in Vietnam with a focus on multiple accounts development, quality assurance and the development of strong management capability.
The role will be instrumental in developing client bid solutions, managing the transition in (including due diligence) and out processes, and provide guidance and oversight of operational excellence for the delivery of operations of Accounts.
Key Areas of Responsibility:
Business solution development and Transition
• Support the sales process through solutions development, participate in presentation and consultation meetings, host visits and support mobilization of new accounts or demobilization of exit account.
• Develop commercially competitive and operationally sustainable client solutions for new business, bid support and client expansions.
• Have a clear focus on desired outcome and strike the balance between a competitive bid and one that is operationally viable.
• Validate & Underwrite Solutions. Co-ownership on pricing assumptions
• Lead the client facing transition team throughout transition processes and manage the internal and client facing reporting requirements and procedures.
• Lead final handover to Account team, highlighting opportunities for growth / risks – all lines of business.
• Work with Account Team on operational stabilization activities within T+30 and T+60
Operational Management
• To manage the operations of the portfolio of multiple contracts.
• To establish all the processes and procedures within the Vietnam Business
• Introduction of best practices across sites/ accounts, looking at value add opportunities.
• To understand contractual obligations and meet all customers’ expectations under this agreement.
• Assist site team by providing site specific standard operation procedures and to ensure all site staff follow these procedures thus reducing risk to our employees and our customers’ employees.
• Be proactive in assisting the Account Managers/ Supervisors in the recovery of overdue monies owing to Exera from its internal and external clients.
• Ensure the team has the skills and motivation to perform their roles to the best of their abilities.
• Constantly visible and accessible to the team
• Look for potential new works that may be required on site
• Attend weekly/monthly meetings with client and site team to assess current progress.
• Provide leadership with full responsibility of profit & loss including development of contract financial planning for revenue and profit delivery, cost reduction and contract growth, and ensure that these are met and exceeded.
• Communicate and implement business policies and processes within the contract for various portfolio of accounts effectively.
• Ensure fair treatment of suppliers at all time, professional supplier management and arbitration of disputes
• Work closely with procurement team to ensure maximum use of preferred suppliers and robust back-to-back contracts, performance focused contracts are in place with contract duration by leveraging maximum value.
• In case appointed by BoD according to business requirement, this role will be authorized as the legal representative to resolve daily operation matters.
Customer Relations
• Represent the company in a professional and credible manner to customers and industry meetings, seminars and conferences as required to ensure the successful management of the business portfolio.
• Build and develop high-level customer relationship with both existing and potential customers through fully understanding of their needs and demands
Quality and Safety Management
• Monitor and identify areas of improvement as a matter of course
• Create a culture of exceptional quality and innovation
• Set an example of exceptional standard in all activities, language and communication
• Identify and act on safety trends and reports to create intervention to protect business, our people and drive continuous safety improvement
• Ensure mandatory processes are in place, and are compliant including but not limited to; QSHE objective and tracking, H&S scenario training and investigation
• Manage and ensure the environmental, fire-fighting and local buildings are compliant to the local regulations

Benefits provided in accordance with company policies.

Facilities Management, Cost Analysis, Operational Management, Safety Management, Solution Development