Administrator

As an Administrator, you will be the first point of contact for our company. Your main duties
include providing administrative support across the company, and coordinating front-desk
activities, including distributing correspondence and ensuring that all employees, guests, and
visitors are serviced comfortably within the company's premises.
A successful Administrator is a multitasking expert who executes all administrative tasks to the
highest quality standards to ensure efficient office operations. The individual is expected to be
proactive and flexible with time as there will be necessary arrangements out of normal working
hours.
Duties and Responsibilities
1. Ensure proper adherence to procedures when guests/visitors arrive at the office.
2. Ensure reception area is tidy and presentable, with all necessary stationery and materials
are always available.
3. Answer, screen, and forward incoming phone calls as well as other inquiries.
4. Receive, sort, and distribute mail/deliveries.
5. Replenish office supplies and keep inventory of stock (e.g., pantry food, pantry supplies,
cleaning materials, toiletries, stationeries, self-test kits).
6. Maintain office equipment and coordinate repairs or replacements as needed.
7. Maintain overall office tidiness and organize according to office 5S.
8. Ensure that the cleaner carries out duties as assigned according to schedule and ensure
the cleanliness of office and hostel area.
9. Implement and maintain safety protocols in the office.
10. Manage all monthly bills (e.g., utilities, service vendors).
11. Provide accurate and up-to-date documentation and maintain good filing systems and
practices (softcopy & hardcopy).
12. Assist in company events and activities, in charge of office festival decoration.
13. Coordinate travel arrangements for overseas employees, such as flights and
accommodation.
14. Be the main person-in-charge for all hostel-related matters, including upkeep of hostel
maintenance and cleanliness, and hostel arrangements for overseas employees and
other tenants.
15. Assist in handling the company’s social media page as and when necessary.
16. Perform all other ad hoc tasks as assigned by management.

Training and Personal Development Provided
,#Innovation team activities through out of the year
,#Remotely working from home

Office Support, English, Administrative Management, MS Office, Clerical Work