Outsourcing Staff - General Administration & Accounting Department (8-Month Labor Contract)

Main responsibilities include but not limited to the followings:
1. Control of General expenses
Purchase orders / payments:
- Making payments to vendors/ suppliers based on invoices/ receipt / contracts/ debit note
Account booking
- Creating general expenses vouchers payments based on the invoice, receipt form, or other evidence documents received
- Input data into OVS and make total proof of the day.
- Handling and filling all original invoices/receipts of general expenses after booking
General Expenses Payment Control
- Handling the contracts/ agreements based on the control sheet of contracts to avoid omission of budget applications and renewals, and other mishandling
- Handling Expenses Requiring Prior Approval (Entertainment/ Gift Expenses) and some specific types of general expenses (such as using bank mobile phones, bank cars, bank uniforms, business travelling…) in accordance with the internal procedures
2. Control of movable and immovable property (fixed assets and small articles)
- Executing account booking of fixed assets (items purchased from investment budget) and small articles (items purchased from general expenses) in accordance with HO rules and local regulations
- Handling bank assets by affixing serial number labels to them and recording them in a control book (List of bank assets)
- Checking all items against the List of bank assets at least once a year, in order to ensure accurate annual reporting and security and maintenance of the subject assets.
- Executing payments of fixed assets and small articles as internal procedures
- Handling the Branch’s facility investment, which is treated as fixed asset, during the term and monitoring the budget after getting HO approval
- Reconciling all fixed assets in the List of bank assets with the Fixed assets ledger controlled by Accounting Team
- Executing disposal of bank assets in accordance with internal procedures.
3. Control of Important Articles
Safe keeping of contracts (except labor contracts)
- Handling the contracts/ agreements based on the control sheet of contracts, indicating the contract items, vendors, due dates, cost, cycle of payments, and other remarks
- Keeping documents for all contracts in lockable store inside the Document vault
Filing of Documents and Records
- Gathering all lists of Important articles and documents, presenting storage and archival period of articles/ documents, established by each department, for control
- Executing disposal of important documents and important articles in accordance with internal procedures
4. Control of office space, outside warehouse, and other sites
Use and check outside warehouse
- Requesting annual review of each department on the list of documents transferred to outside storage
- Handling all the branch’s documents transferred to outside storage in accordance with internal procedures (in transfer documents to, taking back documents from outside warehouse, disposal of expired documents)
- Executing annually onsite checking of outside warehouse
5. Other operations as instructed by the Management and DH

Competitive compensation & benefits
,#Health insurance
,#Career development in compliance

English, Banking Regulation, Compliance, Compliance Standards, Compliance Document