Operation Specialist (Admin Tasks)

JOB SUMMARY
Dedicated to take care of assigned departments assistance tasks
KEY DUTIES AND RESPONSIBILITIES
We are seeking for proactive and detail-oriented department assistant to support factory operations. The ideal candidate will assist with various back-office tasks, events, training, and employee engagement activities.
Key responsibilities include:
- Arrange travel logistics such as booking flights, transportation, hotel accommodations, and restaurant reservations.
- Monitor and follow up on work permits, visas, and temporary residence cards for expatriates.
- Provide assistance and support to foreign visitors, guests, and colleagues during their business trips to Vietnam.
- Assist in organizing events (e.g., tours, dinners) for foreign guests.
- Handle payment processes, clear expenses, and prepare monthly administrative reports.
- Maintain and update records for foreign guests visiting Vietnam, as well as Vietnamese staff traveling abroad for business.
- Communicate and coordinate with overseas departments when required.
- Serve as a translator and interpreter for guests as needed.
- Perform other job-related duties as assigned.

Quyền lợi
Telephone allowance
The 13th month salary
Competitive salary; 100% salary during probation time. Pay SMUI base on full salary
Special gift on special days...
15 annual leaves/year
Accidental Insurance 24/7
Annual salary review
Shuttle Bus
Healthcare insurance (PVI care).

Education
College and above.
Major in Business Administration, English, Chinese or other related subjects.
Experience
Minimum 3 years in similar positions
Knowledge
Be able to comfortably use both English and Chinese
English: Verbal communication + Written
Chinese: Verbal communication + Reading + Typing
Functional Skills
Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, Outlook)
Other Abilities
Excellent time management skill, have ability to prioritize work
Strong organizational skills especially multi-tasking
Attention to details and problem-solving skills
Helpful and friendly demeanor
Ability to stay calm under pressure
Work at Tan Phu Trung Industrial Park (Cu Chi, HCMC). We provide shuttle bus from Ho Chi Minh, Binh Duong and Dong Nai.