Personal Assistant to VP Finance - Contractor

Administrative Support tasks:
• Provide administrative assistance to the Finance Vice President (VP)
and manage tasks related to their office/ daily workload.
• Maintain the Heads’ calendar, schedule meetings, and handle appointments.
• Prepare meeting materials, correspondence, and other communication on behalf of the Heads.
• Logistic Arrangements: Coordinate and manage logistics for various financial events, meetings, and conferences. This includes arranging venues, travel, accommodations, and catering.
• Supplier Coordination: with suppliers and vendors to ensure timely delivery of materials, equipment, and services needed for financial events or projects.
Event Preparation:
• Financial/Supply Chain Events: Assist in organizing workshops, seminars, or conferences. This involves in supporting in planning, scheduling, and ensuring all necessary resources are in place.
• Budgeting: Collaborate with the finance team to create event budgets, track expenses, and manage costs effectively.
• Documentation: Prepare and maintain documentation related to events, including contracts, invoices, and agreements.
Communication and Coordination:
• Internal Communication: Liaise with other departments within the organization to ensure seamless coordination for financial events.
• External Communication: Interact with external stakeholders, such as suppliers, sponsors, and event participants.
• Timely Responses: Handle routine correspondence, inquiries, and requests related to financial events promptly.

Year end bonus
,#Learning opportunities
,#Lunch provided

Attention To Detail, Budgeting, Confidentiality, Planning Skills, Planning Skills, Professionalism