Corporate Affairs Executive

***JOB SUMMARY:
Cai Mep International Terminal is looking for an experienced Corporate Affairs Executive who is accountable for providing corporate affairs services to all relevant departments. This position role is maintaining all internal & external communications for the company, receiving and attending to visitors under corporate affairs function and providing administrative support as required. Besides, this person is responsible for stakeholder management activities, maintaining and developing communication and media activities.
***WHAT YOU DO?:
• Be a focal point to maintain and develop relationship with authorities, shareholders, media and other partners to support company business.
• Read, research, and analyze relevant government policies and regulations, provide timely updates, and keep track of any changes.
• Prepares outgoing mail and correspondence, including e-mails.
• Compiles and types statistical reports and some market intelligence for corporate affairs.
• Handling of incoming and outgoing relevant corporate affairs’ mail and courier shipments.
• Prepares outgoing mail and correspondence, including e-mails.
• Coordinates manager’s schedule and makes appointments.
• Organizes and maintains a filing system, and files correspondence, reports, corporate documents and other documents appropriately.
• Prepares media materials, arranges interviews for managers, terminal filming or corporate movies and so on.
• Assists the manager in activities related to participation in organizations and associations to support company business and enhance the company's image.
• Assists in CSR issues and affairs.
• Act as focal point upon arrival for relevant visitors (welcome, visitor registration, referral, etc.)
• Greets scheduled visitors and escorts to appropriate area or person.
• Arranges for company and port tours; handles arrangements for distinguished visitors and guests.
• Assists in arranging visits and events of the company.
• Be in charge of administration role and compiles up-to-date contents of company website, portal and social networks.
• Monitors and update media/newspaper/press coverage of the industry to managers and relevant departments.
• Manages corporate gifts storage in good control system and ensures reasonable delivery to departments.
• Coordinate and compile material for the terminal newsletter from departments, conduct interviews, write necessary columns, articles if any.
• Responsible for preparing the entire layout and design the newsletter, maquette and liaise with the printers to execute the same and release the letter or advertisement within the prescribed time.
• Assists relevant departments in complying with regulations or fulfilling legal documents.
• Prepares data, images, photos, videos and other stuffs for activities to enhance company’s reputation in community.
• Translate certain documents and materials or interpret in discussions for superiors if needed.
• Carry out any other tasks as assigned by the direct manager.

PVI Insurance 24/7
,#12 annual leaves/year
,#Transportation
,#Meal
,#Competitive salary with annual performance review
100% gross salary during probation
Opportunity to work in an exciting and challenging environment with a focus on personal development.

Corporate Affairs, Stakeholder Management, public relations, Marketing Tools, English Language Proficiency