Assistant Cum Admin Senior Officer (Japanese Speaking)

1. Board of Management Assistant (40%)
- Draft reports, and letters of solicitation, and get approval; prepare and coordinate oral and written communication with partners (if any).
- Coordinate logistics with both internal and external meetings.
- Handle postal paperwork.
- Coordinate with all depts, maintain confidential files, and contact information; prepare for meetings, conferences, and committees both on and off-site.
- Perform daily administrative duties include managing an active calendar of appointments; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for meetings.
- Translate documents as a required.
2. HR & Administration (60%)
- Ensure all orders & contracts are in place and periodically reviewed and updated according to the company Policy and Procedure.
- In charge of company’s purchasing. Generate and manage contracts with suppliers / customers related to administrative activities.
- Manage and control efficiently all admin costs according to approved budget.
- Enhance engagement activities as well as annual HR & Admin activities such as company trip, year-end party, mid-autumn
- Execute and promote Kaizen culture as plans.
- Undertake other tasks as assigned by Head of HR & Administration Dept.

13th month salary, KPI, allowance
,#Healthcare Insurance, Gym Benefit
,#15 annual leave days

English Verbal Communication, Japanese, Japanese N1, Admin Task, Foreign Assistance