Marketing Admin

A. Administrative Support
- Coordinate with Finance, Procurement, and Legal team in creating purchase orders for related vendors
+ Invoicing processes, including: Allocadia, Oracle, Platform Dashboard Check, sometimes also follow up with vendors regarding different final numbers with the dashboard on daily or weekly basis.
+ Legal review: Working with the Legal team to get reviewed contracts for marketing / non-trade vendors.
+ Procurement Request, including PR, GR, PO, Agreement, PO Form, PO/Non PO Form - all Oracle related requests to be handled according to regulation and stated process.
+ Update with the Finance Team regarding overdue invoices and tax invoices correction.
- Review and handle payment documents.
- Submit Master Agreement for some new vendor and following up to procurements.
- Manage all required docs from both internal & external parties.
- Make a record of the budget spent on every campaign to make sure we are on track including but not limited to ROAS tracking and SSOT tracking for all media spending.
- Filling accrual and invoice forms with main stakeholders (Marketers as budget owners)
- Support marketing team in administrative and on-the-ground handling.
B. Data management - data submission & storage
- Demonstrate accuracy, eye in detail, and effective management of partner data entry to extranet
- Responsible for data integrity and accuracy of vendors / partners / operators details
- Properly store relevant documents such as partner agreement, sign up form, etc in online & offline forms. Scan all relevant docs to finance for payment process
C. General Admin & Marketing Support
- Providing general administrative support for all marketing teams and related programs – this could include proof-reading, program support, vendor acquisition (liaise with Procurement), and other general administration.
- Managing the inventory of merchandise
- Sourcing vendors/agencies for merchandise production, activation, media placement
- Supporting other ad-hoc projects (community, activation, co-branding projects)

On the job training with international teams

Administrative Support, Payment Document, Oracle, Marketing Support, Inventory Checking