Purchasing Assistant

Job Purpose:
To provide support to the Purchasing Manager or procurement team in various aspects of the procurement process. Their main responsibilities include assisting with sourcing suppliers, obtaining quotes, preparing purchase orders, maintaining procurement records, tracking inventory levels, coordinating with suppliers, and helping ensure timely and accurate delivery of goods and services. The Purchasing Assistant plays a vital role in helping the procurement function run smoothly and efficiently, contributing to the overall success of the organization's procurement operations.
Key Accountabilities:
• Supplier Management
- Administrative tasks for registering and verifying new suppliers
- Work with quality department on inspections and/or quality audits
- Be suppliers’ main point of contact for daily operations
- Train suppliers when necessary on our internal procedures and platforms
- Collaborate with CSR for their auditing scheduling and follow up
- Collect certificate, testing report and DoC from supplier if applicable and do initial verification.
- Verify validity of certificate and testing report for all active articles with testing lab on quarterly base.
- Collect and verify documents from suppliers for any updates and/or changes
- Ensure suppliers shipping documents are submitted on time
• Order Management
- Work closely with logistic team on ensuring on time delivery
- Update internal systems to apply changes and/or revise order when applicable
- Closely follow up with supplier on order confirmation to meet the expect delivery
- Work closely with Quality Department to ensure compliance of products accepted for delivery
• Price Management
- Update price change after approval
• General and others
- Do sourcing and/or benchmark according to requirement from PU/SPU/OM.
- Support PU with sample collection and sending arrangements
- Proactively work on protecting company rights and benefits
- Conduct first round of negotiations with suppliers
- Assist Office Manager/SPU/PU on any assigned tasks.

Attractive Incentives based on Monthly performance
Training, company trip
,#Insurance and other benefits in accordance Vietnamese labor code
,#Dynamic working environment

Supplier Support, English, Purchasing Logistics, Engineering, Logistics