Purchasing Executive

a. Key Responsibilities:
What are the 5 - 7 Responsibilities for this position?
• What are the most frequent and most important essential work activities, teams, and outcomes they are responsible for?
POSM Procurement (30%)
• Source and evaluate POSM suppliers such as gift boxes, and promotional items.
• Negotiate prices, terms, and contracts with suppliers to secure cost-effective deals.
• Ensure all POSM materials meet company quality standards and are delivered on time.
• Maintain an updated list of POSM suppliers and evaluate their performance regularly.
Goods Order Procurement (20%)
• Manage the procurement of raw materials, packaging, and other goods required for cosmetics production.
• Negotiate with suppliers to obtain the best prices and terms.
• Monitor inventory levels to ensure adequate supply without overstocking.
• Coordinate with production and inventory teams to forecast needs and adjust orders accordingly.
• Cost Management (20%)
• Develop and implement strategies to reduce procurement costs without compromising on quality.
• Conduct regular market analysis to stay informed about market trends, price changes, and new products.
Inventory and Supply Chain Management (15%)
• Monitor inventory levels to ensure adequate supply without overstocking.
• Coordinate with internal teams to forecast demand and adjust procurement strategies accordingly.
• Track deliveries and maintain accurate records of all orders.
Documentation and Reporting (15%)
• Maintain accurate and up-to-date records of purchases, pricing, and supplier agreements.
• Prepare and present reports on purchasing activities, supplier performance, and market trends.
b. KPIs:
• What are the 3 - 5 Key Performance Indicators will this position be measured against?
• Cost Savings Achieved (Achieve a minimum of 5-10% cost reduction on procurement expenses annually.)
• On-time Delivery Rate (Maintain an on-time delivery rate of at least 95%)
• Supplier Quality Performance (Ensure less than 2% of received materials have quality issues)
• Inventory Turnover Rate (Achieve an inventory turnover rate that aligns with industry standards, typically between 4 to 6 times per year for the cosmetics industry.)
c. Interdepartmental communication
• What are the primary people contacts in this job? With whom? What purpose?
• How Often?
• Procurement Manager & Logistic Supervisor: Report daily/weekly/month
• COO/CEO: follow job requirements as needed
• MKT, Finance: Cooperate to planning or buildup events, training, solving guest issue

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Business Development, Purchase Management, Procurement, Communication, Negotiation